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My dear
I have asked a simple question. Is it possible to link "Date of Birth" field in vendor master to "Baseline Date" using Substitution. Clarifying again, this date of birth entered will vary for each vendor and I want this to be substituted as the baseline date for each and every invoice of that particular vendor, irrespective of whatever date the user enters in the baseline date field.
If it is possible, I need guidance which will be much appreciated. I am FI and MM certified and know what is possible in the system and what not but unfortunately I havent worked in the Substitution area and need guidance to save time.
Regards
Moazzam
| | | ---------------Original Message---------------
From: Vidhya Dhar
Sent: Wednesday, November 23, 2011 8:09 PM
Subject: Substitution of Baseline Date in AP Invoice Entry
Hi Moazzam
Do you mean to say that you created a company code in SAP just in order to
maintain Provident Fund accounts?
As each of your employees may have a different date of birth, do you mean
to say that you would be creating hundreds of payment terms? Determining
each such payment term with a pre-fixed expected date of retirement (viz.
from the date of birth to completion of 60 years ) as the due date and
working back the baseline date. ( I presume that the baseline date would
also be varying with each employee since you would be considering the date
of joining and not the date of birth for provident fund computation
purposes ) could be cumbersome, is it not ? How would you be handling
monthly provisions/ accruals with such payment terms ( a multitude of them
) each with a distant due date and a derived (?!) baseline date? The
payment terms may not be of help in periodic accounting ( even their help
in settlement of PF , I guess , may be minimal and may not be cost
effective ).
Obviously, the payment term could become useless for employees whose
services are terminated prior to the date of retirement ( may be through
resignation / dismissal / death etc.). Likewise, a payment term
after the retirement of the employee becomes meaningless and may
have to be discarded for ever since it is not reusable. Do you consider the
method to be really efficient ? In fact, maintenance and update of payment
terms becomes a major task, perhaps a more important task than the
maintenance of provident fund accounts themselves?
Did you have a word with your HR team to see if their module has a better
means of handling the problem ?
Did you consider using the recurring entry / accrual engine for maintaining
provident fund accounts for making periodic accruals in terms of monetary
values ? ( of course, actual employee related individual working papers may
have to be maintained in another system such as an Excel worksheet and
computed values updated into SAP via recurring entry / accrual engine , I
suppose ).
Regards
VidhyaDhar |
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