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Go to transaction code rz04 then button Operation Modes / Instances. Then select the Operation mode and double click on it. Then you will see a window with no of Background work process. In the field named Class A increase the no to 1 (use the + button to increase that). Default value is zero. Then click on the save button to save the configuration

Go to transaction code RZ04 then button Operation Modes / Instances. Then select the Operation mode and double click on it. Then you will see a window with no of Background work process. In the field named Class A increase the no to 1 (use the + button to increase that). Default value is zero. Then click on the save button to save the configuration

Procedure

If you want to use the "assign then store with bar code" scenario to assign a document to an applicant after initial data entry, proceed as follows.

1. On the SAP R/3 System screen, choose Human resources
® Personnel management ® Recruitment, and then Appl. master data ® Maintain.

This takes you to the Maintain Applicant Master Data screen.

2. Enter the applicant number.
3. Choose Extras
® Assign facsimile.

The Document Type dialog box is displayed.

4. Place the cursor on the document type you require and choose Copy.

The Assign Facsimile dialog box is displayed containing information on the current assignment, such as the document type, infotype, and applicant number.

5. Enter the date of origin, if necessary, and choose Continue.

The Confirm Assignment of Facsimile dialog box is displayed.

6. Confirm the assignment.

The Enter Bar Code dialog box is displayed.

7. Stick a bar code on the original document and use an optical scanner to read it into the system. Choose Continue.

A message informs you that the bar code has been assigned successfully.

8. Forward the original document to the scanning department.

Result

Prerequisites

Procedure

If you want to assign a document to an applicant after initial data entry, proceed as follows.

1. On the SAP R/3 System screen, choose Office
® Inbox.

This takes you to the initial screen of your integrated inbox.

2. Use the appropriate function to choose the list that you require.

The system displays the applicant documents sent to you by the scanning department.

3. Select a document and choose Document
® Execute.

4. Place the cursor on the document type you want to process and choose Process.

The Enter Applicant Number dialog box is displayed.

5. Enter the applicant number and choose Continue.

This accesses the entry screen of the infotype linked to the document type you have chosen, or the Maintain Applicant Master Data screen.

6. Maintain the applicant’s infotype record as required.
7. On the infotype entry screen, choose Environment
® Assign facsimile.

The Assign Facsimile dialog box is displayed containing information on the current assignment, such as the document type and applicant number.

8. Enter the date of origin, if necessary, and choose Continue.

The Confirm Assignment of Facsimile dialog box is displayed.

9. Confirm the assignment.

A message informs you that the facsimile has been processed and stored successfully.

10. Confirm the message.
11. If you have made changes, save the infotype record.

Result

You can only use this procedure if the document type to be processed is linked to infotype 4001 Applications.

Procedure

If you want to assign a document to an applicant during initial data entry, proceed as follows.

1. On the SAP R/3 System screen, choose Office
® Inbox.

This takes you to the initial screen of your integrated inbox.

2. Use the appropriate function to choose the list that you require.

The system displays the applicant documents sent to you by the scanning department.

3. Select a document and choose Document
® Execute.

4. Place the cursor on the document type you want to process and choose Process.

This accesses the Initial Entry of Basic Data screen because the document type is linked to infotype 4001 Applications.

5. Maintain the basic data.
6. Save your entries.

A message informs you that the facsimile has been processed and stored successfully.

7. Confirm the message.

Result

Prerequisite

Procedure

If you want to assign a document to an applicant after initial data entry, proceed as follows.

1. Scan the incoming document into the system.
2. On the SAP R/3 System screen, choose Office
® Business Documents ® Documents ® Move.

The system displays a list of presettings.

3. Place the cursor on the required presetting and choose Edit ® Choose.

A list is displayed of document types defined for this setting.

4. Place the cursor on the appropriate document type and choose Edit ® Choose.

5. Enter the applicant number and choose Continue.

This accesses the entry screen of the infotype linked to the document type you have chosen, or the Maintain Applicant Master Data screen.

6. Maintain the applicant’s infotype record, if necessary.
7. On the infotype entry screen, choose Environment
® Assign facsimile.

The Assign Facsimile dialog box is displayed containing information on the current assignment, such as the document type and applicant number.

8. Enter the date of origin, if necessary, and choose Continue.

The Confirm Assignment of Facsimile dialog box is displayed.

9. Confirm the assignment.

A message informs you that the facsimile has been processed and stored successfully.

10. Confirm the message.
11. If you have made changes, save the infotype record.

Result

Prerequisite

Procedure

If you want to assign a document to an applicant during initial data entry, proceed as follows.

1. Scan the incoming document into the system.
2. On the SAP R/3 System screen, choose Office
® Business Documents ® Documents ® Move.

The system displays a list of all presettings.

3. Place the cursor on the required presetting and choose Edit ® Choose.

A list is displayed of document types defined for this setting.

4. Place the cursor on the appropriate document type and choose Edit ® Choose.

5. Maintain the basic data.
6. Save your entries.

A message informs you that the facsimile has been processed and stored successfully.

7. Confirm the message.

Result

Procedure

If you want to assign a document to an external applicant during initial data entry, proceed as follows.

1. On the SAP R/3 System screen, choose Human resources
® Personnel management ® Recruitment, and then Appl. master data ® Initial data entry.

This takes you to the Initial Entry of Basic Data screen.

2. Enter data in the Applicant group, Applicant range, Personnel area, Personnel subarea, Last name, First name and, if necessary, Date of birth fields.

3. Confirm your entries.

If the system already contains data on a former employee or applicant with the same name, go to step 4.

If the system does not contain data already on a former employee or applicant with the same name, go to step 7.

4. Check the entries in the lists by choosing
Display.

If one of the former employees or applicants is the same applicant that you are currently processing, go to step 5.

If none of the former employees or applicants is the same applicant that you are currently processing, go to step 7.

5. Place the cursor on the applicant you have identified and choose Person recognized.

6. Overwrite the default values retrieved by the system, if necessary.
7. Maintain the remaining required fields, and the optional fields if necessary.
8. If you want to enter further data for a particular infotype, select its Further data checkbox.
9. If you want to assign documents to an applicant during initial data entry, select the Assign facsimiles checkbox.
10. Save your entries.

If you selected the Further data and Assign facsimiles checkboxes, the system accesses the required infotype screen. Go to step 11.

If you only selected the Assign facsimiles checkbox, the Document Type dialog box is displayed. Go to step 13.

11. Enter data for the infotype displayed.
12. Save your entries.

If you selected the Further data checkbox for more than one infotype, the system accesses the next infotype that you require. Keep repeating steps 11 and 12 until you have processed all of the infotypes that you selected.

If you selected the Further data and Assign facsimiles checkboxes, the Document Type dialog box is displayed. Go to step 13.

13. Place the cursor on the document type you require and choose Copy.

The Assign Facsimile dialog box is displayed.

14. Enter the date of origin, if necessary, and choose Continue.

The Confirm Assignment of Facsimile dialog box is displayed.

15. Confirm the assignment.

The Enter Bar Code dialog box is displayed.

16. Stick a bar code on the original document and use an optical scanner to read it into the system.
17. Choose Continue.

The Assign Facsimiles dialog box is displayed.

18. Specify whether you want to assign more documents to the applicant.

Result

You have entered basic data on an external applicant. The applicant is assigned one or more bar codes which can then be used when the application documents are entered in the system.

Procedure

If you want to assign a document to an internal applicant during initial data entry, proceed as follows.

1. On the SAP R/3 System screen, choose Human resources
® Personnel management ® Recruitment, and then Appl. master data ® Initial data entry.

• If the application is in response to a particular job advertisement, enter data in the Applicant group, Applicant range, Personnel area, Personnel subarea, Personnel number, and Advertisement fields.
• If the application is unsolicited, enter data in the Applicant group, Applicant range, Personnel area, Personnel subarea, Personnel number, and Unsolicited application group fields.

2. Confirm your entries.

3. Overwrite the default values retrieved by the system, if necessary.
4. Enter further applicant data, if necessary.
5. If you want to enter further data for a particular infotype, select its Further data checkbox.
6. If you want to assign documents to an applicant during initial data entry, select the Assign facsimiles checkbox.
7. Save your entries.

If you selected the Further data and Assign facsimiles checkboxes, the system accesses the required infotype screen. Go to step 8.

If you only selected the Assign facsimiles checkbox, the Document Type dialog box is displayed. Go to step 10.

8. Enter data for the infotype displayed.
9. Save your entries.

If you selected the Further data checkbox for more than one infotype, the system accesses the next infotype that you require. Keep repeating steps 8 and 9 until you have processed all of the infotypes that you selected.

If you selected the Further data and Assign facsimiles checkboxes, the Document Type dialog box is displayed. Go to step 10.

10. Place the cursor on the document type you require and choose Copy.

The Assign Facsimile dialog box is displayed.

11. Enter the date of origin, if necessary, and choose Continue.

The Confirm Assignment of Facsimile dialog box is displayed.

12. Confirm the assignment.

The Enter Bar Code dialog box is displayed.

13. Stick a bar code on the original document and use an optical scanner to read it into the system.
14. Choose Continue.

The Assign Facsimiles dialog box is displayed.

15. Specify whether you want to assign more documents to the applicant.

Result

If you assign documents to an applicant during initial data entry, the assignment is effected at the same time that the basic applicant data is entered. The way in which basic applicant data is entered in the system depends on whether the applicant is internal or external.

• If you want to enter data for an internal applicant, the system uses the applicant’s existing personnel number to write certain default values, such as the applicant’s name and address, to the appropriate fields. You can overwrite these values as necessary.

• If you want to enter data for an external applicant, you must enter all of the applicant data yourself.

Assign documents to an external applicant during initial data entry (PA-RC)