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SPRO stands for SAP Project Reference Object.

Hit transaction code SPRO the Customizing screen appears. On the customizing screen you’ll see all the customizing/configuration activities.

SPRO is use as short cut (transaction code) to access the IMG customizing screen. In the IMG customizing screen, you can display and access all the configuration activities to set-up SAP system to meet the specific needs and requirments of the client. It’s a single screen that provides a lot of flexibility in accessing the customizing transactions.

It is also known as the Configuration Menu.

Prerequisites

• The two applicant activities between which the reference is to be created already exist.

• You are on the
Maintain Applicant Activities screen.

• When creating the reference you must first select the activity for which the data is required.

Procedure

If an employee has more than one employment relationship within the enterprise, this employee will have a personnel number for each of these employment relationships. In this case, the personnel number associated with the employee is known as a reference personnel number. The Reference Personnel Number (0031) infotype establishes links between all of an employee’s reference personnel numbers.

By using the infotype Reference Personnel Number Priority (0121) you can determine the sequence in which an employee’s reference personnel numbers are sent to payroll accounting. The reference personnel number with the highest priority will be sent to payroll accounting first.

You can also choose a main personnel number from the many reference personnel numbers that have been entered in the infotype Reference Personnel Number Priority (0121). This can be useful, if:

If a payroll is run for an employee who has more than one personnel number in an enterprise, it is called a multiple payroll. A multiple payroll cannot be started by the payroll driver. If an employee who has a multiple payroll enters a payroll accounting area, then the payroll run for that entire payroll accounting area has to be started using the report Scheduler (RPCALC*M).

Restrictions

The Reference Personnel Number Priority (0121) infotype has the following restrictions:

• all the personnel numbers that have been entered in infotype 0121 must be the employee’s Reference personnel numbers.
• if a main personnel number has been chosen, this personnel number must also be one of the Reference personnel numbers that has been entered in the current infotype record.
• all Reference personnel numbers must be in the same payroll accounting area.
• you can only enter a begin date for a record. This date is the first date of a payroll period.
• an infotype record for the infotypes Actions (0000) and Organizational Assignment (0001) must exist for at least one day during the validity period for a reference personnel number to be listed in the current priority.
• all the reference personnel numbers that are in the current priority must belong to the same legal person.
• The relative sequence of the reference personnel numbers in the priority cannot not be changed.

• Record A:
• Record B:
• Record C:

• Record 1:

• Record 2:

• Record 3:

All the above restrictions are checked when you maintain the infotype.

Current Priority

Previous Priority

Reference Personnel Number (Infotype 0031)

Choice of Reference Personnel Numbers

The personnel numbers that have been entered in the priority in the Reference Personnel Number (0121) infotype represent a reference personnel number subset for the employee.

In the priority, you must enter the reference personnel numbers

1. for which the payroll is to be run
2. which can be used in a retroactive calculation or a forced retroactive calculation.

When a payroll is run, the Reference Personnel Number Priority (0121) infotype records that are valid for the payroll period concerned are read. This infotype record must contain all the reference personnel numbers that are relevant to payroll in the payroll period concerned. The overall payroll period can include several payroll periods. Any reference personnel numbers contained in this infotype record that are not relevant for payroll will not be accounted for in the payroll.

If a payroll has been started, and a (forced) retroactive calculation exists for a personnel number, then this will also be carried out simultaneously. As a result, more than one payroll period is accounted in a payroll run. In this instance, the system checks to see whether the validity period in additional records belonging to infotype 0121 intersects the overall payroll period (i.e. all the periods to be accounted). If this is the case, a check is run to see whether these infotype records contain reference personnel numbers for the employee that have not been considered. If so, then these reference personnel numbers will be checked for their relevance to payroll. If one of these reference personnel numbers does prove to be relevant for payroll, then the entire group of reference personnel numbers will be rejected by payroll.

The infotype Reference Personnel Number (0031) is used to assign several personnel numbers to one employee, if the employee has different employment relationships in your company. In this case, the personnel number associated with the employee is known as a reference personnel number. This infotype establishes links between all of an employee’s reference personnel numbers.

The infotype Reference Personnel Number (0031) is used in Personnel Administration for copying information that is common to all personnel number records for an employee who has several work contracts; it is also used by Payroll.

If an employee has more than one employment relationship within your company and these employment statuses are all accounted together, you must specify the order of priority for payroll in the infotype Reference Personnel Number Priority (0121).

Reference Personnel Number