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Reply from Nikki Klein on Apr 15 at 12:22 PM Hi Naveen
You have several things going on here.
Concur is used for employee travel expense recording. How are you PRESENTLY posting these entries into SAP (before you implement any kind of file upload)? If we take Concur out of the equation, you would normally post a vendor invoice, where the vendor = employee, so CR Employee and DR Expense + Cost Center, and then reimburse the employee. So what data are you anticipating to be in the Concur file extract? Your description of the new process would post a simple journal entry - CR Clearing and DR Expense + Cost Center. So how do you plan to handle the employee reimbursement step?
You're using HSBC to track credit card expenses, and I assume that this is related to the use of Concur and employee expenses. Are your employees using their own credit cards? Or do they have corporate credit cards (in which case the credit card company / HSBC is the vendor, and you will be paying them).
If these two processes are related, I would create and use one single Clearing account, and share it for the NSBC and Concur postings, as you described. If you're using New G/L, then the t-code for a default Profit Center is FAGL3KEH.
Nikki
| | | ---------------Original Message---------------
From: navnelso
Sent: Thursday, April 14, 2016 2:51 PM
Subject: Clearing Account Setup
We would like to accomplish with the setup of a clearing account for all expenses for the T&E as well as the Purchasing card programs we have.
- We want to receive a daily feed from HSBC including all transactions from both credit card programs.
- Each transaction should have a unique ID
- We would need to create a Clearing account in SAP that will have a corresponding default profit center
- once the feed from HSBC is set up, each transaction should create a debit to the clearing account including the unique transaction ID and a credit to the AP account.
- all expense reports from concur will create a credit to the clearing account and a debit to the GL expense account.
The clearing account will be the point for the accounting team to reconcile all items still bending to be submitted under an expense report from concur.
Couple of question:
Do we need to create a new document type for documents that will be created from the feed received by HSBC?
Will items drop from the clearing account once received from concur?
Will any of these configuration affect anything within our current set up?
Please let me know if you have any questions on what we are trying to accomplish. |
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