SAP Library - Find your answers

What SPRO stands for?

SPRO stands for SAP Project Reference Object
.
It is used to configure the setting as per your client requirement by using the standard setting present in the system. This where you can do all the SAP configuration work. It is also known as the Configuration Menu.

What is full form IMG and SPRO? How are they different from each other?

IMG :- Implementation Guide.
SPRO :- SAP Project Reference Object.

SPRO------>IMG.

Type in the T-Code SPRO under That got to Main Menu which is IMG.

SPRO is basically used to organize the consultant customizing during the SAP Project Phrase.

How to close a window?

If we want to stop a transaction in the middle, Right click on the end button (X) on the top right corner of the window. Then select "stop transaction".
As we dont have STOP icon as we have in WINDOWS, this will help in the same way.

Its a very small tip, but will help a lot.

Tips by : Bhaskar

Name two ways to start a transaction.
- Dynamic Menu
- Command Field

Why do you create user-specific parameters?
They supply defaults to R/3 fields. If a field is indicated, the system automatically fills in default value. Depending on the field definition, the entry can also be replaced with a value entered by the user. (Concept of PARAMETER ID)

Name the three different kinds of messages in the R/3 system. What is the difference between them?
A message can have five different types. These message types have the following effects during list processing:

A (=Abend):
The system displays a message of this message type in a dialog window. After the user confirms the message using ENTER, the system terminates the entire transaction (for example SE38).

E (=Error) or W (=Warning):
The system displays a message of this message type in the status line. After the user chooses ENTER, the system acts as follows:
While creating the basic list, the system terminates the report.
While creating a secondary list, the system terminates the corresponding processing block and keeps displaying the previous list level.

I (=Information):
The system displays a message of this message type in a dialog window. After the user chooses ENTER , the system resumes processing at the current program position.

S (=Success):
The system displays a message of this message type on the output screen in the status line of the currently created list.

What is a data dictionary or repository?
Central catalog that contains the descriptions of an organization's data and provides information about the relationships between the data and its use in programs and screens.
The data descriptions in a Data Dictionary is also called metadata, i.e., data that describes other data.

The ABAP/4 Dictionary stores system-wide data definitions. When you create a new data definition, the Dictionary tool does all the processing necessary to create the definition. You can use the Dictionary tool to look up the "definition" of objects in your R/3 System.

What is a matchcode?
Comparsion key. A matchcode allows you to locate the key of a particular database record (e.g. account number) by entering any field value contained in the record. The system then displays a list of records matching the specifications.

If you want an end user to see a specific menu after logging on the R/3 system, how could you do that?
User maintenance transactions allow the system administrator to create and maintain user master records. This includes the generation and assignment of authorizations and authorization profiles.

Basic Understanding Regarding to Spool

Explain on Local Printing, Remote Printing, Front End Printing.
Concept of logical server and SAPLPD.

Tcode : SPAD

Local Printing means that your spool server (R/3) and print manager (OS) are running on the same machine and the printer is connected locally or via network connection to the Print manager (OS).
Access Method for local printing :
C : Direct operating system call - for windows
L : connect locally via lp/lpr with signal - for unix

Remote Printing means that your spool server (R/3) and print manager (OS) are running on different machine and the printer may be connected locally or via network connection to the print manager (OS).
Access Method for Remote printing :
U : Print on LPDHOST via berkeley protocol - for windows and unix
S : Print on LPDHOST via SAP protocol - for windows

Front end printing means that printer is connected to the front end system. there is no need to define the printer on the SAP system.
Access method for front end printing :
F : Print on front end (locally) via SAPLPD

Logical Server are mapped to the physical server or another logical server. These servers are used for load balancing purpose.

SAPLPD daemon is an interface between Spool server (R/3) and Print Manager (OS). when using the access method U,S and F this daemon program should be running on the print manager (OS) (in case of U,S) and on the front end system (in case of F).

Prerequisites

Procedure

Result

Prerequisites

Procedure

1. Carry out the first seven steps in
Entering Basic Data on an External Applicant.
2. Choose Edit
® Put on hold.
3. Continue with step 8 of Enter Basic Data on an External Applicant. Work through the rest of the steps in this procedure.

Result

1. The applicant has been put on hold for the entire company, and letter to this effect has been printed.

Prerequisites

Procedure

1. Choose
1. Applicant master data
® Bulk processing ® Receipt of application to reject an applicant who is not assigned to a vacancy.

The Applicants by Actions screen appears.

2. Applicant master data
® Bulk processing ® Vacancy assignment list to reject an applicant who is assigned to a vacancy.

The Vacancy Assignments screen appears.

2. Enter any relevant selection criteria, and choose Execute.

A second Applicants by Action or Vacancy Assignments screen appears.

3. Select the applicant who is to be rejected, and choose Change overall status.

The Change Overall Status dialog box appears.

4. Enter 4 (for Rejected) in the Overall status field, specify a status reason if necessary, and choose Continue.

The applicant is rejected for the entire company and for the assigned vacancy or vacancies. A Letter of rejection applicant activity is created automatically.

5. To print out the letter of rejection, choose fromt he following options:

• Print out the letter individually. See
Printing a Letter for an Activity.
• Print out the letter as part of bulk processing. See
Printing Letters Using Recurring Tasks.

Result

Prerequisites

In order to put an applicant on hold for the entire company after initial entry of basic data, you must carry out the following two steps:

• The applicant's overall status and, if it exists, the vacancy assignment status of the vacancy or vacancies assigned to him or her must be set to On hold.
• A letter informing the applicant that they have been put on hold may have to be printed.

Procedure

1. Choose
1. Applicant master data
® Bulk processing ® Receipt of application to put on hold an applicant who is not assigned to a vacancy.

The Applicants by Actions screen appears.

2. Applicant master data
® Bulk processing ® Vacancy assignment list to put an applicant on hold who is assigned to a vacancy.

The Vacancy Assignments screen appears.

2. Enter any relevant selection criteria, and choose Execute.

A second Applicants by Action or Vacancy Assignments screen appears.

3. Select the applicant you want to put on hold, and choose Change overall status.

The Change Overall Status dialog box appears.

4. Enter 3 (for On hold) in the Overall status field, specify a status reason if necessary, and choose Continue.

The applicant is put on hold for the entire company, and for the assigned vacancy or vacancies. An ‘On hold’ letter applicant activity is created automatically.

5. To print out the ‘on hold’ letter, choose from the following options:
1. Print out the letter individually. See
Printing a Letter for an Activity.
2. Print out the letter as part of bulk processing. See
Printing Letters Using Recurring Tasks.

Result

Prerequisites

Procedure

1. Carry out the first seven steps in
Entering Basic Data on an External Applicant.
2. Choose Edit
® Reject applicant
3. Save your entries.

An applicant's basic data is entered. At the same time the applicant has been rejected for the entire company, and the system has automatically created the activity Letter of rejection.

4. To print out the letter of rejection, choose from the following options:

Result

Keyword: SAP HR
Title : Wage Type Processing Basic Concepts

1. Choose Applicant master data
® Initial data entry.

The Initial Entry of Basic Data screen appears.

2. Enter data as required in the following fields:

– Applicant group

– Applicant range

– Personnel area

– Personnel subarea

– Name

– First name

– Date of birth (if required)




In the Applicant group field, specify an applicant group belonging to applicant class AP (external applicants).

3. Choose ENTER to confirm your entries.

– If there is a former employee or applicant with the same name, proceed to step 4.

– If not, proceed to step 7.

4. To check your selection, select the desired entry, and choosing Edit
® Display person.

– If one of the former employees or applicants is the applicant in question, proceed to step 5.

– If not, choose Back. Then proceed to step 7.

5. Select the applicant identified, and choose Edit
® Person recognized.




If the candidate is a multiple applicant, the system accesses the applicant action New application and simultaneously imports any existing data.

The system fills in the fields for the Organizational Assignment, Personal Data, and Addresses infotypes.




The defaults for Organizational Assignment are taken from the candidate’s previous application.

6. If necessary, overwrite these default values.
7. Enter values in the other required fields, and any other fields you choose.
8. To enter additional data for a specific infotype, select Further data.
9. Select Assign facsimiles to assign facsimiles to an applicant during initial data entry.
10. Save your entries.

– If you have not selected Further data or Assign facsimiles, the procedure is completed.

– If you have selected Further data and Assign facsimiles, or only Further data, the screen for the chosen infotype appears. Proceed to step 11.

– If you have only selected Assign facsimiles, the Document Type window appears. Proceed to step 13.

11. Enter data as required in the fields of the infotype displayed.
12. Save your entries.

– If you have selected Further data for more than one infotype, the screen for the next chosen infotype appears. If so, repeat steps 11 and 12 until all infotypes you selected have been processed.

– If you selected only Further data, the procedure is completed.

– If you selected only Assign facsimiles also, the Document Type screen appears. Proceed to step 13.

13. Select the desired document type, and choose Choose.

The Assign Facsimile screen appears.

14. Enter the date of origin of the facsimile and choose Continue.

The Confirm Assignment of Facsimile window appears.

15. Choose Confirm.

The Enter Barcode ID screen appears.

16. Enter a barcode for the facsimile.
17. Choose Continue.

The Assign Facsimiles screen appears.

18. Choose Yes to assign more facsimiles to the applicant, or No.

• If you do not want to assign any more facsimiles to the applicant, the procedure is completed.
• If you do want to assign further facsimiles to the applicant, the Document Type window appears again. Repeat steps 13 through 18 until all desired facsimiles have been assigned to the applicant.

Result

Keyword: SAP HR
Title : Wage Type Processing Basic Concepts – part 2

1. Choose Applicant master data
® Initial data entry.

The Initial Entry of Basic Data screen appears.

2. You have the following options here:

Type of applicant	Enter data as required in the following fields:
Applicant who responded to specific advertisement	Applicant group Applicant range Personnel area Personnel subarea Personnel number Advertisement
Unsolicited applicant	Applicant group Applicant range Personnel area Personnel subarea Personnel number Unsolicited applicant group




In both cases, you must specify an applicant group assigned to applicant class P (internal applicants) in the Applicant group field.

3. Choose ENTER to confirm your entries.




If the candidate is a multiple applicant, the system accesses the applicant action New application and simultaneously imports any existing data.

The system fills the fields for the Personal Data and Addresses infotypes, together with the Personnel officer field.

4. If necessary, overwrite the default values.
5. Enter data in other fields as required.
6. To enter additional data for a specific infotype, select Further data.
7. Select Assign facsimiles to assign facsimiles to an applicant during initial data entry.
8. Save your entries.

– If you have not selected Further data or Assign facsimiles, the procedure is completed.

– If you have selected Further data and Assign facsimiles, or only Further data, the screen for the chosen infotype appears. Proceed to step 9.

– If you have only selected Assign facsimiles, the Document Type window appears. Proceed to step 11.

9. Enter data as required in the fields of the infotype displayed.
10. Save your entries.

– If you have selected Further data for more than one infotype, the screen for the next chosen infotype appears. If so, repeat steps 9 and 10 until all infotypes you selected have been processed.

– If you selected only Further data, the procedure is completed.

– If you selected only Assign facsimiles also, the Document Type screen appears. Proceed to step 11.

11. Select the document type you want, and choose Choose.

The Assign Facsimile screen appears.

12. Enter the date of origin of the facsimile and choose Continue.

The Confirm Assignment of Facsimile window appears.

13. Choose Confirm.

The Enter Barcode ID screen appears.

14. Enter a barcode for the facsimile.
15. Choose Continue.

The Assign Facsimiles screen appears.

16. Choose Yes to assign more facsimiles to the applicant, or No.

• If you do not want to assign any more facsimiles to the applicant, the procedure is completed.
• If you do want to assign further facsimiles to the applicant, the Document Type window appears again. Repeat steps 11 through 16 until all desired facsimiles have been assigned to the applicant.

Result

If you enter basic data on several applicants in succession, the system retains your entries as default values in certain fields. You can set up the system so that these default values are not retained.

To set up the system so that these default values are not retained, choose Edit ® Clear fields.