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Using the transaction code SSM2, you can change the system wide User Menu, i.e., this change will applied to all the users. If they are using their personalized menu, it will not be modified.
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Use
This is the amount of roll memory allocated to a dialog work process before R/3 Extended Memory is allocated.
See Allocating Memory for User Contexts
Activities
Unit: Bytes
Default value: 1000000 (1 MB)
Recommended value: 1 (1 byte)
Under IBM AS/400: 167731120 (16 MB, value from ztta/roll_area).
One (1) byte means that only one small amount of memory specifically for that system is allocated and then goes in to the Extended Memory. If there is not a lot of Extended Memory available, a higher value (1 MB or higher) is useful (see Recognizing and Correcting Problems).
Changes: Under IBM AS/400, only SAP is allowed to change this parameter. Under UNIX and Microsoft Windows, you can only change this parameter value in accordance with the configuration examples (Contents button) or for Windows NT in accordance with the information in Maximum Use of Extended Memory.
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Procedure
If you want to use the "assign then store with bar code" scenario to assign a document to an applicant after initial data entry, proceed as follows.
This takes you to the Maintain Applicant Master Data screen.
The Document Type dialog box is displayed.
The Assign Facsimile dialog box is displayed containing information on the current assignment, such as the document type, infotype, and applicant number.
The Confirm Assignment of Facsimile dialog box is displayed.
The Enter Bar Code dialog box is displayed.
A message informs you that the bar code has been assigned successfully.
The bar code creates the link between the document and the infotype. When the document is scanned into the system, the scanner reads the bar code number and assigns it to a document type and infotype accordingly.
Result
The document is assigned to an applicant and provided with a bar code.
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Prerequisites
You can only use this procedure if the document type to be processed is not linked to infotype 4001 Applications, and if the applicant data is already in the system.
Procedure
If you want to assign a document to an applicant after initial data entry, proceed as follows.
This takes you to the initial screen of your integrated inbox.
The system displays the applicant documents sent to you by the scanning department.
The Process Document Type dialog box is displayed. Check that the document type in this dialog box is correct. The Change function enables you to change the current assignment. The Create function enables you to assign the document to another document type.
The Enter Applicant Number dialog box is displayed.
This accesses the entry screen of the infotype linked to the document type you have chosen, or the Maintain Applicant Master Data screen.
The Assign Facsimile dialog box is displayed containing information on the current assignment, such as the document type and applicant number.
The Confirm Assignment of Facsimile dialog box is displayed.
A message informs you that the facsimile has been processed and stored successfully.
Result
The document is assigned to the applicant.
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You can only use this procedure if the document type to be processed is linked to infotype 4001 Applications.
Procedure
If you want to assign a document to an applicant during initial data entry, proceed as follows.
This takes you to the initial screen of your integrated inbox.
The system displays the applicant documents sent to you by the scanning department.
The Process Document Type dialog box is displayed. Check that the document type in this dialog box is correct. The Change function enables you to change the current assignment. The Create function enables you to assign the document to another document type.
This accesses the Initial Entry of Basic Data screen because the document type is linked to infotype 4001 Applications.
A message informs you that the facsimile has been processed and stored successfully.
Result
The document is assigned to the applicant. At the same time, basic data is entered for the applicant.
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Prerequisite
You can only use this procedure if the document type to be processed is not linked to infotype 4001 Applications, and if the applicant data is already in the system.
Procedure
If you want to assign a document to an applicant after initial data entry, proceed as follows.
The system displays a list of presettings.
A list is displayed of document types defined for this setting.
The system requires you to confirm the scanned document’s assignment to the chosen document type. Confirm the assignment. Once the link has been created, the document is deleted from the scan queue.
The Enter Applicant Number dialog box is displayed.
This accesses the entry screen of the infotype linked to the document type you have chosen, or the Maintain Applicant Master Data screen.
The Assign Facsimile dialog box is displayed containing information on the current assignment, such as the document type and applicant number.
The Confirm Assignment of Facsimile dialog box is displayed.
A message informs you that the facsimile has been processed and stored successfully.
Result
The document is assigned to the applicant.
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Prerequisite
You can only use this procedure if the document type to be processed is linked to infotype 4001 Applications.
Procedure
If you want to assign a document to an applicant during initial data entry, proceed as follows.
The system displays a list of all presettings.
A list is displayed of document types defined for this setting.
The system requires you to confirm the scanned document’s assignment to the chosen document type. Confirm the assignment. Once the link has been created, the document is deleted from the scan queue.
This accesses the Initial Entry of Basic Data screen because the document type is linked to infotype 4001 Applications.
A message informs you that the facsimile has been processed and stored successfully.
Result
The document is assigned to the applicant. At the same time, basic data is entered for the applicant.
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Procedure
If you want to assign a document to an external applicant during initial data entry, proceed as follows.
This takes you to the Initial Entry of Basic Data screen.
When you maintain the Applicant group field, you must choose a group that is assigned to applicant class AP (external applicant).
If the system already contains data on a former employee or applicant with the same name, go to step 4.
If the system does not contain data already on a former employee or applicant with the same name, go to step 7.
If one of the former employees or applicants is the same applicant that you are currently processing, go to step 5.
If none of the former employees or applicants is the same applicant that you are currently processing, go to step 7.
If the applicant is a multiple applicant, the system accesses the Further Application action automatically.
The system suggests default values for the Organizational assignment, Personal data, and Address fields.
The organizational assignment defaults are taken from the applicant’s former application.
If you selected the Further data and Assign facsimiles checkboxes, the system accesses the required infotype screen. Go to step 11.
If you only selected the Assign facsimiles checkbox, the Document Type dialog box is displayed. Go to step 13.
If you selected the Further data checkbox for more than one infotype, the system accesses the next infotype that you require. Keep repeating steps 11 and 12 until you have processed all of the infotypes that you selected.
If you selected the Further data and Assign facsimiles checkboxes, the Document Type dialog box is displayed. Go to step 13.
The Assign Facsimile dialog box is displayed.
The Confirm Assignment of Facsimile dialog box is displayed.
The Enter Bar Code dialog box is displayed.
The Assign Facsimiles dialog box is displayed.
If you want to assign more documents, the Document Type dialog box is displayed again. Keep repeating steps 13 to 18 until you have assigned all required documents to the applicant.
If you do not want to assign any more documents, you return to the Initial Entry of Basic Data screen.
Result
You have entered basic data on an external applicant. The applicant is assigned one or more bar codes which can then be used when the application documents are entered in the system.
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Procedure
If you want to assign a document to an internal applicant during initial data entry, proceed as follows.
This takes you to the Initial Entry of Basic Data screen.
When you maintain the Applicant group field, you must choose a group that is assigned to applicant class P (internal applicant).
If the applicant is a multiple applicant, the system accesses the Further Application action automatically.
The system suggests default values for the Personal data, Address, and Personnel officer fields.
If you selected the Further data and Assign facsimiles checkboxes, the system accesses the required infotype screen. Go to step 8.
If you only selected the Assign facsimiles checkbox, the Document Type dialog box is displayed. Go to step 10.
If you selected the Further data checkbox for more than one infotype, the system accesses the next infotype that you require. Keep repeating steps 8 and 9 until you have processed all of the infotypes that you selected.
If you selected the Further data and Assign facsimiles checkboxes, the Document Type dialog box is displayed. Go to step 10.
The Assign Facsimile dialog box is displayed.
The Confirm Assignment of Facsimile dialog box is displayed.
The Enter Bar Code dialog box is displayed.
The Assign Facsimiles dialog box is displayed.
If you want to assign more documents, the Document Type dialog box is displayed again. Keep repeating steps 11 to 16 until you have assigned all required documents to the applicant.
If you do not want to assign any more documents, you return to the Initial Entry of Basic Data screen.
Result
You have entered basic data on an internal applicant. The applicant is assigned one or more bar codes which can then be used when the application documents are entered in the system.
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If you assign documents to an applicant during initial data entry, the assignment is effected at the same time that the basic applicant data is entered. The way in which basic applicant data is entered in the system depends on whether the applicant is internal or external.
Assign documents to an internal applicant during initial data entry (PA-RC)
Assign documents to an external applicant during initial data entry (PA-RC)
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Prerequisites
In order to put an applicant on hold for the entire company after initial entry of basic data, the following two steps must have been carried out:
Procedure
1. From the Recruitment screen, choose
a) Applicant master data ® Bulk processing ® Receipt of application.
The system displays the Applicants by Action screen.
b) Applicant master data ® Bulk processing ® Vacancy assignment list, if you want to put an applicant who is assigned to a vacancy on hold.
The system displays the Vacancy Assignments screen.
2. Enter any relevant selection criteria, and choose Execute.
The system displays a second Applicants by Action or Vacancy Assignments screen.
3. Select the applicant you want to put on hold, and choose Change overall status.
The Change Overall Status dialog box appears.
4. Enter 3 (for On hold) in the Overall status field, specify a status reason if necessary, and choose Continue.
The applicant is put on hold for the entire company and for the assigned vacancy or vacancies. An On hold letter applicant activity is created automatically.
5. To print out the On hold letter, choose from the following options:
a) Print out the letter individually. See Printing a Letter for an Activity.
b) Print out the letter as part of bulk processing. See Printing Letters Using Recurring Tasks.
Result
You have put an applicant on hold for the entire company and have printed a letter to this effect.
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Prerequisites
In order to put an applicant on hold for the entire company, you must carry out the following two steps:
Procedure
An applicant's basic data is entered. At the same time the applicant has been put on hold for the entire company and the system has automatically created the activity Put applicant on hold.
To print out the ‘on hold’ letter, choose from the following options:
| Procedure | |
As individual letter | Printing a Letter for an Activity |
In bulk processing | Outputting Letters Using Recurring Tasks |
Result
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Prerequisites
In order to reject an applicant for the entire company after initial entry of basic data, you must carry out the following two steps:
Procedure
The Applicants by Actions screen appears.
The Vacancy Assignments screen appears.
A second Applicants by Action or Vacancy Assignments screen appears.
The Change Overall Status dialog box appears.
The applicant is rejected for the entire company and for the assigned vacancy or vacancies. A Letter of rejection applicant activity is created automatically.
Result
The applicant has been rejected for the entire company, and a letter of rejection has been printed.
Prerequisites
In order to put an applicant on hold for the entire company after initial entry of basic data, you must carry out the following two steps:
Procedure
The Applicants by Actions screen appears.
The Vacancy Assignments screen appears.
A second Applicants by Action or Vacancy Assignments screen appears.
The Change Overall Status dialog box appears.
The applicant is put on hold for the entire company, and for the assigned vacancy or vacancies. An ‘On hold’ letter applicant activity is created automatically.
Result
The applicant has been put on hold for the entire company, and letter to this effect has been printed.
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Prerequisites
In order to reject an applicant for the entire company during initial entry of basic data, you must carry out two steps:
Procedure
An applicant's basic data is entered. At the same time the applicant has been rejected for the entire company, and the system has automatically created the activity Letter of rejection.
| Procedure | |
As individual letter | Printing a Letter for an Activity |
In bulk processing | Outputting Letters Using Recurring Tasks |
Result
The applicant has been rejected for the entire company, and a letter of rejection has been printed.
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Use
Initial entry of applicant data takes place using fast data entry. This procedure involves two steps, and comprises the applicant actions Initial entry of basic data, and Enter additional data.
You have to perform the Initial entry of basic data action for every applicant. This is because it contains data (such as the name, address and organizational assignment of the applicant) that is required later for printing letters, and for statistical purposes. If optical archiving is used for the application documents, these can be assigned to the applicants as part of the Initial entry of data action.
Enter additional data is only carried out for applicants who are of further interest to the company. This action enables you to assign an applicant to one or more vacancies, as well as entering data on an applicant’s education, training, qualifications, and previous employer.
You call this action either from the entry screen of the Initial entry of basic data action directly, or from the List of applicants by action, which can be created using the report of the same name. However, you can also access the action from numerous other screens.
Features
The two-stage concept of fast data entry has the following advantages:
On receipt of the applications, one employee enters the mandatory data for all applicants. The applications are then distributed among the responsible administrators/personnel officers, who decide which applicants can be rejected immediately. They then enter additional data on applicants who are still of interest to the company.
Activities
The procedure used to enter basic data is different for internal and external applicants.
If the applicant is an external applicant, all the required data must be entered manually. When dealing with internal applicants, however, you can import data such as name and address simply by specifying the candidate's personnel number. You can overwrite this data, if necessary.
