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Prerequisites

Procedure

1. Choose
1. Applicant master data
® Bulk processing ® Receipt of application to reject an applicant who is not assigned to a vacancy.

The Applicants by Actions screen appears.

2. Applicant master data
® Bulk processing ® Vacancy assignment list to reject an applicant who is assigned to a vacancy.

The Vacancy Assignments screen appears.

2. Enter any relevant selection criteria, and choose Execute.

A second Applicants by Action or Vacancy Assignments screen appears.

3. Select the applicant who is to be rejected, and choose Change overall status.

The Change Overall Status dialog box appears.

4. Enter 4 (for Rejected) in the Overall status field, specify a status reason if necessary, and choose Continue.

The applicant is rejected for the entire company and for the assigned vacancy or vacancies. A Letter of rejection applicant activity is created automatically.

5. To print out the letter of rejection, choose fromt he following options:

• Print out the letter individually. See
Printing a Letter for an Activity.
• Print out the letter as part of bulk processing. See
Printing Letters Using Recurring Tasks.

Result

Prerequisites

In order to put an applicant on hold for the entire company after initial entry of basic data, you must carry out the following two steps:

• The applicant's overall status and, if it exists, the vacancy assignment status of the vacancy or vacancies assigned to him or her must be set to On hold.
• A letter informing the applicant that they have been put on hold may have to be printed.

Procedure

1. Choose
1. Applicant master data
® Bulk processing ® Receipt of application to put on hold an applicant who is not assigned to a vacancy.

The Applicants by Actions screen appears.

2. Applicant master data
® Bulk processing ® Vacancy assignment list to put an applicant on hold who is assigned to a vacancy.

The Vacancy Assignments screen appears.

2. Enter any relevant selection criteria, and choose Execute.

A second Applicants by Action or Vacancy Assignments screen appears.

3. Select the applicant you want to put on hold, and choose Change overall status.

The Change Overall Status dialog box appears.

4. Enter 3 (for On hold) in the Overall status field, specify a status reason if necessary, and choose Continue.

The applicant is put on hold for the entire company, and for the assigned vacancy or vacancies. An ‘On hold’ letter applicant activity is created automatically.

5. To print out the ‘on hold’ letter, choose from the following options:
1. Print out the letter individually. See
Printing a Letter for an Activity.
2. Print out the letter as part of bulk processing. See
Printing Letters Using Recurring Tasks.

Result

Prerequisites

Procedure

1. Carry out the first seven steps in
Entering Basic Data on an External Applicant.
2. Choose Edit
® Reject applicant
3. Save your entries.

An applicant's basic data is entered. At the same time the applicant has been rejected for the entire company, and the system has automatically created the activity Letter of rejection.

4. To print out the letter of rejection, choose from the following options:

Result

1. Choose Applicant master data
® Maintain.

The Maintain Applicant Master Data screen appears.

2. In the Applicant number field, enter the desired number.
3. Select Vacancy Assignment,and choose Edit
® Change.

The Change Vacancy Assignment (infotype 4002) screen appears.

4. If the vacancy you want is not displayed, choose Goto
® Previous record or Goto ® Next record to scroll to the vacancy in question.
5. You can change the applicant status for the vacancy as follows:

In order to:	Enter the following value in the Vacancy assignment field:
Put an applicant on hold for a vacancy	3
Reject an applicant for a vacancy	4
Set an applicant to ‘in process’ for a vacancy	1

6. Save your entries.

Result