Hi Mohini
1. You could create a Balance Sheet related General Ledger Account for *Prepaid
Rent* and a profit and loss account related General Ledger for *Rent paid*.
( T Code : FS00)
2. You could create a *vendor *account for your landlord to whom you pay
rent. ( T Code: FK01)
3. You could post a Purchase Invoice (no matter whether your vendor could
gives you a bill or not ) *debiting Prepaid Rent* and *Crediting Vendor*.
This could be for the large value you mentioned. (T Code: FB60).
The impact of this invoice would be to treat the prepaid rent as an asset in
your balance sheet and book a vendor liability for the entire sum.
4. You could create a recurring entry schedule in IMG by creating a variant
and pre-assigning the payment dates to this variant ( Path : IMG > FINANCIAL
ACCNTG. > FIN. ACCTNG. GLOBAL SETTINGS > DOCUMENT > RECURRING
ENTRIES......Actually you would see two subnodes ....one for defining your
schedule and the second for creating monthly duedate schedule). Define your
schedule (am assuming 12 month schedule, for ease of understanding). Am also
assuming that you make a lump some payment of the entire invoice value to the
vendor .
5. You could create a template ( it is just a template which works as a cue
and has no accounting impact ) for reversing one Equated Monthy Installment
-EMI. If your prepaid rent is Rs. 120000 per annum you could make this
template debiting Rent and crediting Prepaid Rent with Rs. 10000. Please use
posting keys 40 and 50 respectively. Please note that you must have defined
an internal number range interval *X1* with numbers *9000000000* to
9099999999 for the fiscal year you are accounting. However, this document
posted would serve as a cue and has no accounting impact. (T Code : FBD1).
This is a single time activity.
6. You could periodically view this Recurring Document to see how many
equated monthly installments have been reversed ( You would see a number
starting with 1 and progressing up to 12 (and ending with an X mark) each
month when you post a reversal. T Code: F.15
7. Each month you could reverse an EMI ( viz. Rs. 10000) by keying in your
company code,the schedule variant name, month for which you are reversing the
prepaid rent. T Code: F.14
But please note that this would create a session with the name SAPF120 which
you need to process from the backend.
You could see that the system automatically reverses one EMI by debiting
Rent Account ( Rs.10000 each month) and crediting Prepaid Rent.
At the end of the 12th month Prepaid Rent becomes zero and your rent is
equally allocated to the 12 months @ Rs.10000 per month.
That is just all about recurring entries.
Try it out.....please
Regards
VidhyaDhar
On Sat, Jul 10, 2010 at 4:11 PM, MohiniJ via sap-acct <
sap-acct@groups.ittoolbox.com> wrote:
> Posted by MohiniJ
> on Jul 10 at 10:18 AM Hi
> PRakash,
>
> Thanks a lot for your reply.
> Could you please tell me how can we map Accrual postings like pre-paid rent
> in SAP.
>
> Waiting for reply.
>
> Thanks
> Mohini
>
>
> ----- Original Message -----
> From: SAP_FICO_certified_Consultant via sap-acct
> To: MohiniJ
> Sent: Fri, 9 Jul 2010 18:09:00 +0530 (IST)
> Subject: Re: [sap-acct] can we assign B/s a/c in PO?
>
>
>
>
>
>
>
>
>
>
> Posted by SAP_FICO_certified_Consultant
> on Jul 9 at 8:35 AM
> Mark as helpful
>
>
>
> Hi,
> You r doing creating PO with Account Assignment object K , which is
> compatible for PL GL only. Hence system is not accepting because u r
> assigning BS GL in stead of PL GL.
> Now the point is you can do by accrual posting method.
> Any way if you want to treat as first expend,capitalized and Amortized,
> That is possible in Account Assignment object A. Treating that expenditure
> is Intangible Asset
> But practically it is not suggestible and viable also.
> Generally company is dealing with such scenario with Accrual posting.
>
> Regards,
> Prakash Kumar
> SAP FI certified consult,GRC consult,ACWA
> On Fri, Jul 9, 2010 at 11:05 AM, MohiniJ via sap-acct <
> sap-acct@groups.ittoolbox.com> <http://groups.ittoolbox.com%3E> wrote:
>
> > Posted by MohiniJ
> > on Jul 9 at 1:34 AM Hi All,
> > recently implementation has done
> > so first time client is posting this scenario
> > while creating PO for rent client want to assign B/s a/c
> > Because warehouse expense is too large, they don't post expense in
> current
> > month, and they usually post it to prepaid expense firstly and amortize
> it
> > within availability period.
> > so they want to assign gl Pre-paid rent a/c
> > bt then if error message is " GL ac not corect"
> >
> > G/L account 151220 cannot be used (please correct)
> > Message no. ME045
> >
> > Diagnosis
> > Comparison of the field selection strings from the G/L account 151220 and
>
> > the account assignment category K reveals that there is an incompatible
> > combination of field selections for the field selection group 'Cost
> center'.
> >
> >
> > The G/L account field selection is stored in table T004F; that for the
> > account assignment is stored in table T162K.
> >
> > Procedure
> > Please enter a correct G/L account.
> >
> > so hw can we treate this senario in SAP
> > do we need to create PO or any other ways r there?
> >
> > Please let me know.
> > Thanks and Regards,
> > Mohini
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