SAP Library - Find your answers

Prerequisites

Procedure

1. Choose Applicant master data
® Maintain.

The Maintain Applicant Master Data screen appears.

2. In the Applicant number field, enter the desired number.
3. Select the Bank Details infotype, and choose Edit
® Create.

The Create Bank Details (infotype 0009) screen appears.

4. Enter the applicant's bank details.
5. Save your entries.

Result

Prerequisites

Procedure

1. Choose Applicant master data
® Maintain.

The Maintain Applicant Master Data screen appears.

2. In the Applicant number field, enter the desired number.
3. Select the Addresses infotype and choose Edit
® Create.

The Create Addresses (infotype 0006) screen appears.

4. In the From field, enter the date as of which the new address is valid.
5. Specify the Address type, and enter the applicant's new address.
6. Save your entries.

Result

The Applicant Actions screen appears.

The Enter Additional Data screen appears.

An applicant applies for a job with a company located in a country other than the one where he or she lives. To record the applicant's address abroad, select the Further data field in the Addresses infotype (0006) to access a country-specific entry screen. You can then enter the applicant’s address abroad on this screen.

Procedure

1. Choose Applicant master data
® Initial data entry.

The Initial Entry of Basic Data screen appears.

2. Make entries in the required fields for the infotypes Organizational Assignment, Personal Data, and Applications.
3. Select the Further data field for the Addresses infotype.
4. Save your entries.

The Create Addresses (Infotype 0006) screen appears.

5. Choose Address abroad.

The Choose Country Key screen appears.

6. Specify the desired country key, and choose Continue.

The system displays the desired country-specific data entry screen for the Addresses infotype.

7. Enter the applicant's address.
8. Save the address.

Result

1. Choose Applicant master data
® Initial data entry.

The Initial Entry of Basic Data screen appears.

2. Enter data as required in the following fields:

– Applicant group

– Applicant range

– Personnel area

– Personnel subarea

– Name

– First name

– Date of birth (if required)




In the Applicant group field, specify an applicant group belonging to applicant class AP (external applicants).

3. Choose ENTER to confirm your entries.

– If there is a former employee or applicant with the same name, proceed to step 4.

– If not, proceed to step 7.

4. To check your selection, select the desired entry, and choosing Edit
® Display person.

– If one of the former employees or applicants is the applicant in question, proceed to step 5.

– If not, choose Back. Then proceed to step 7.

5. Select the applicant identified, and choose Edit
® Person recognized.




If the candidate is a multiple applicant, the system accesses the applicant action New application and simultaneously imports any existing data.

The system fills in the fields for the Organizational Assignment, Personal Data, and Addresses infotypes.




The defaults for Organizational Assignment are taken from the candidate’s previous application.

6. If necessary, overwrite these default values.
7. Enter values in the other required fields, and any other fields you choose.
8. To enter additional data for a specific infotype, select Further data.
9. Select Assign facsimiles to assign facsimiles to an applicant during initial data entry.
10. Save your entries.

– If you have not selected Further data or Assign facsimiles, the procedure is completed.

– If you have selected Further data and Assign facsimiles, or only Further data, the screen for the chosen infotype appears. Proceed to step 11.

– If you have only selected Assign facsimiles, the Document Type window appears. Proceed to step 13.

11. Enter data as required in the fields of the infotype displayed.
12. Save your entries.

– If you have selected Further data for more than one infotype, the screen for the next chosen infotype appears. If so, repeat steps 11 and 12 until all infotypes you selected have been processed.

– If you selected only Further data, the procedure is completed.

– If you selected only Assign facsimiles also, the Document Type screen appears. Proceed to step 13.

13. Select the desired document type, and choose Choose.

The Assign Facsimile screen appears.

14. Enter the date of origin of the facsimile and choose Continue.

The Confirm Assignment of Facsimile window appears.

15. Choose Confirm.

The Enter Barcode ID screen appears.

16. Enter a barcode for the facsimile.
17. Choose Continue.

The Assign Facsimiles screen appears.

18. Choose Yes to assign more facsimiles to the applicant, or No.

• If you do not want to assign any more facsimiles to the applicant, the procedure is completed.
• If you do want to assign further facsimiles to the applicant, the Document Type window appears again. Repeat steps 13 through 18 until all desired facsimiles have been assigned to the applicant.

Result

1. Choose Applicant master data
® Initial data entry.

The Initial Entry of Basic Data screen appears.

2. You have the following options here:

Type of applicant	Enter data as required in the following fields:
Applicant who responded to specific advertisement	Applicant group Applicant range Personnel area Personnel subarea Personnel number Advertisement
Unsolicited applicant	Applicant group Applicant range Personnel area Personnel subarea Personnel number Unsolicited applicant group




In both cases, you must specify an applicant group assigned to applicant class P (internal applicants) in the Applicant group field.

3. Choose ENTER to confirm your entries.




If the candidate is a multiple applicant, the system accesses the applicant action New application and simultaneously imports any existing data.

The system fills the fields for the Personal Data and Addresses infotypes, together with the Personnel officer field.

4. If necessary, overwrite the default values.
5. Enter data in other fields as required.
6. To enter additional data for a specific infotype, select Further data.
7. Select Assign facsimiles to assign facsimiles to an applicant during initial data entry.
8. Save your entries.

– If you have not selected Further data or Assign facsimiles, the procedure is completed.

– If you have selected Further data and Assign facsimiles, or only Further data, the screen for the chosen infotype appears. Proceed to step 9.

– If you have only selected Assign facsimiles, the Document Type window appears. Proceed to step 11.

9. Enter data as required in the fields of the infotype displayed.
10. Save your entries.

– If you have selected Further data for more than one infotype, the screen for the next chosen infotype appears. If so, repeat steps 9 and 10 until all infotypes you selected have been processed.

– If you selected only Further data, the procedure is completed.

– If you selected only Assign facsimiles also, the Document Type screen appears. Proceed to step 11.

11. Select the document type you want, and choose Choose.

The Assign Facsimile screen appears.

12. Enter the date of origin of the facsimile and choose Continue.

The Confirm Assignment of Facsimile window appears.

13. Choose Confirm.

The Enter Barcode ID screen appears.

14. Enter a barcode for the facsimile.
15. Choose Continue.

The Assign Facsimiles screen appears.

16. Choose Yes to assign more facsimiles to the applicant, or No.

• If you do not want to assign any more facsimiles to the applicant, the procedure is completed.
• If you do want to assign further facsimiles to the applicant, the Document Type window appears again. Repeat steps 11 through 16 until all desired facsimiles have been assigned to the applicant.

Result

If you enter basic data on several applicants in succession, the system retains your entries as default values in certain fields. You can set up the system so that these default values are not retained.

To set up the system so that these default values are not retained, choose Edit ® Clear fields.