I did some work recently for a business that had 2.75 million individual items sitting in GR/IR with a value of ?2m - it was a nightmare getting a process in place to sort it out...
Memories are short and to try and work out who did what and why 2 years prior virtually impossible
It must be reviewed regularly and kept under control..
Nick
FICO Consultant
-----Original Message-----
From: Anna Bosak via sap-acct <sap-acct@Groups.ITtoolbox.com>
To: Nickdobson email@removed
Sent: Wed, Aug 11, 2010 1:26 pm
Subject: RE: RE:[sap-acct] GR/IR Reconciliation Process
Posted by Anna Bosak (Senior SAP Consultant)
on Aug 11 at 8:27 AM
Mark as helpful
The remaining items are the result of a discrepancy between the GR / IR / PO quantities or amounts. No doubt there are some goods that have been received that have yet to be invoiced. You can run the MR11 report to view these. The others are discrepancies between the three documents. For instance, you may have partial deliveries but have been invoiced in full or you may have been invoiced at a higher price than was indicated on the PO, or may have received a quantity greater/less than the PO (overdelivery tolerance) and been invoiced for the quantity/amount on the PO. Any type of discrepancy needs to be researched and resolved through normal business process. For instance, post an outstanding invoice, receive the remaining quantity outstanding, enter a subsequent debit/credit etc. This is the only way to clear the GR/IR. All three documents have to match. It is important that you focus on keeping your GR/IR account balance low and clear all open items that can be cleared. The use of tolerances can help in allowing discrepancies to be matched. If you accept the difference, you can post the mismatched entry and that will result in the items clearing. I recommend that you use this option sparingly and only after all other solutions have been investigated and/or implemented. You will need to work closely with the Purchasing department to resolve the discrepancies.
________________________________
From: djoyutpal via sap-acct [sap-acct@Groups.ITtoolbox.com]
Sent: Wednesday, August 11, 2010 3:20 AM
To: Bosak, Anna K
Subject: RE:[sap-acct] GR/IR Reconciliation Process
[http://userimages.toolbox.com/user/b_1554189.jpg] Posted by djoyutpal
on Aug 11 at 3:21 AM [http://images.ittoolbox.com/vt/icons/vote.png] Mark as helpful<" rel="nofollow" target="_blank"http://it.toolbox.com/api/ContentVote/3688766/1/1/ >
Dear Sir, I have already executed f.13 i.e. automatic reconciliation for GRIR but some of the open item is still exist in the ledger of GRIR clearing. Please suggest some solution for the reconciliation.
---------------Original Message---------------
From: Sanjai Kopuri
Sent: Thursday, June 25, 2009 2:00 PM
Subject: GR/IR Reconciliation Process
> Dear SAP Experts,
>
> I need the following inputs below . Request you to kindly send the inputs asap.
> 1.Would like to understand the GR/IR Reconciliation process between General Ledger & Sub-ledger in SAP
> for Good Received but not Invoiced and viceversa.
> 2. Transactions and reports which are used to Reconcile procedure for reconciliation
> 3.Process Flow, Setups, Controls, Validations, Limitations
> Regards,
> K.Sanjai
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