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Reply from navnelso on Apr 20 at 3:33 PM HSBC (bank) send credit card purchases to Concur (system outside of SAP used for reconciliation and approvals) and then the approved items are interfaced from Concur to SAP. The Concur/SAP interface posts vendor invoices to pay the bank (HSBC). The posted invoices includes the expense posting. The HSBC vendor is can only be paid as frequently as the items are approved in Concur. If the approvals are tardy the payments to HSBC are late.
To avoid this the design will be changed. HSBC will send two identical files: one file to Concur and one file to SAP. The Concur file will be used to review and reconcile (approve purchases). As the purchases are approved, the Concur to SAP interface will post GL journal entries to post the expenses:
Dr. Expense / CO Object
Cr. Credit Card clearing GL / Profit Center
And the second file will post to SAP as a vendor's invoice. The vendor (HSBC Bank) can be paid in a timely fashion. The vendor invoice posts as:
Dr. Credit Card clearing GL / Profit Center
Cr. Vendor
The New Requirement what client has is:
For Concur Doc Type ER : Dr. Expense
Cr. Credit Clearing Card
For HSBC Doc Type EP: Dr. Credit Card Clearing
Cr. HSBC Vendor Account
and they want to the same Clearing account to clear Vendor Payment.
Can you suggest how this can be achieved?
--
Naveen
| | | ---------------Original Message---------------
From: Nikki Klein
Sent: Monday, April 18, 2016 1:32 PM
Subject: Clearing Account Setup
Hi Naveen
The difference between OKB9 and FAGL3KEH is whether the Profit Center has to be assigned to a balance sheet account (in which case you must use FAGL3KEH) or to an expense account / cost element (in which case you must use OKB9).
Clearing accounts by definition in SAP are always balance sheet accounts, because you flag them as "open item managed".
So in one process you will be posting a DR to Clearing A/c, and in the other process you will be posting a CR to Clearing A/c. In theory the debits and credits will "match" and clear. In practice this rarely happens, of course.
Each time you execute the upload and post of the HSBC and the Concur files, you are either debiting or crediting Clearing A/c, as the related journal entries / AP invoices are posted. Analyzing the Clearing A/c will show you what might still be outstanding in terms of what Concur has, and what HSBC has.
Nikki |
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