Re: [sap-acct] FBS1- how to create fast entry input template
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 | Posted by Vidhyadhar (User-friendly Consultant) on Mar 30 at 2:33 AM |  Mark as helpful |
Hi Zhile
Am not too sure if what I have to tell you would suit your purpose. However,
let me suggest......
Have you ever tried creating / using an account assignment model, before?
Creation of Account Assignment Model / Template:
You could access it from the IMG screen using the path:
*IMG > Financial Accounting > Financial Accounting Global Settings >
Document > Recurring Entries > Account Assignment Models:Define Entry Screen
Templates*
1. You can create a template ( using an alpha-numeric identifier not
exceeding 5 place holders) .
2. You select the no. of lines required for input ( 1 to 3 ) and pick
your fields by clicking on them
3. Just make sure that you do not fail to include company code, posting
key, amount, G L account and equivalence number.......these are mandatory
fields.
4. Save (using the floppy icon)
5. Just Make sure to Activate your accounts assignment model template by
clicking on the fire-cracker icon at the top left of the
application menu bar ( upon activation you would see a grayed out check box
called act getting activated)
That is about the configuration part of an accounts assignment model wherein
you decide and customize the field design .
Now you need to create an account assignment Model Document from the EASY
ACCESS screen.
You could create it from the Easy Access screen using the path:
*Easy Access > SAP Menu > Accounting > Financial Accounting > (*) General
Ledger > Posting > Reference Documents > Account Assignment Model ( T Code
FKMT)
(*) **Use General Ledger Node for Pure G L Postings , Accounts Receivable
for Customer related Postings and Accounts Payable for Vendor related
postings*
Furnish details such as the following:
1. Enter the template identifier which you created above
2. Furnish details such as currency, chart of accounts, sample text,
equivalence number etc.
3. You may optionally furnish details of authorization, calculation of tax
etc.
From the application menu bar, select *Go To* *> Line items*
4. Furnish details such as Posting Key, Company Code, G/L Account and a
tentative amount. Fill up at least two line items so that the debit matches
credit. The Equivalence number gives you the split ratio between the line
items ( just make sure that the debit items total to 100 and credit item
total to 100 , no matter how many debit and credit line items you create the
template with).
5. Save using the floppy icon and look for the confirmatory message at the
bottom left of the screen
That is just all about the creation of the template.
Now comes the question of using the template for document posting.
One limitation of this template is you cannot post it like an enjoy posting.
Therefore select the General Posting under the path :
*Easy Access > SAP Menu > Accounting > Financial Accounting > (*) General
Ledger > Posting > General Posting F-02*
(*) You may choose f-22 Invoice General / f-43 Invoice General under the
Accounts Receivable Menu / Accounts Payable Menu if you have created the
template for AR / AP , as the case may be, in the previous step.
After furnishing the usual data for document date, posting date, company
code and currency etc...
1. select the push button *ACCT MODEL *and select your template identifier
from the available list using F4 Help.
Give the Total Document amount in the Debit distribution and enter a * (
asterisk ) in the credit distribution.
Simulate and save the document.
Make a note of the document and view it.
That is just all about using a template. This is fast and useful while
entering periodical recurring documents which post to the same General
Ledger / Customer / Vendor Accounts but with constant / varying amounts
each month.
I am not too sure if this is what you want.......May be you can try it out
and let me know the result of your action, if possible.
Regards
VidhyaDhar
On Tue, Mar 30, 2010 at 9:02 AM, geevidhyadhar . <geevidhyadhar@sify.com>wrote:
> Hi Zhile
>
> Am not too sure if what I have to tell you would suit your purpose.
> However, let me suggest......
>
> Have you ever tried creating / using an account assignment model, before?
>
> Creation of Account Assignment Model / Template:
>
> You could access it from the IMG screen using the path:
>
> IMG > Financial Accounting > Financial Accounting Global Settings >
> Document > Recurring Entries > Account Assignment Models:Define Entry Screen
> Templates
>
> 1. You can create a template ( using an alpha-numeric identifier not
> exceeding 5 place holders) .
> 2. You select the no. of lines required for input ( 1 to 3 ) and pick
> your fields by clicking on them
> 3. Just make sure that you do not fail to include company code, posting
> key, amount, G L account and equivalence number.......these are mandatory
> fields.
> 4. Save (using the floppy icon)
> 5. Just Make sure to Activate your accounts assignment model template by
> clicking on the fire-cracker icon at the top left of the
> application menu bar ( upon activation you would see a grayed out check box
> called act getting activated)
>
>
>
>
>
> On Tue, Mar 30, 2010 at 8:23 AM, zhile via sap-acct <
> sap-acct@groups.ittoolbox.com> wrote:
>
>> Posted by zhile
>> on Mar 29 at 11:10 PM
>> Hi Vidhya,
>>
>> thank you for reply, t-code FBS1 has a function is "Fast Data Entry" click
>>
>> that and go to settings-input template, our systems have several variant
>> but
>> it does not fit for me, I need create a template for my specific use, do
>> you
>> know how to create that? thank you!
>>
>> BTW do you have any fast data entry can share??
>>
>> Best Regards,
>> Zhile
>>
>> On Mon, Mar 29, 2010 at 8:50 PM, Vidhyadhar via sap-acct <
>> sap-acct@groups.ittoolbox.com> wrote:
>>
>> > Posted by Vidhyadhar(User-friendly Consultant)
>> > on Mar 29 at 8:51 AM
>> > Hi Zhile
>> >
>> > I am not too clear......FBS1 is the T Code for entering Accrual /
>> Deferral
>> > Document. But your narrative requests fast entry input template.....Have
>> I
>> > understood your requirement clearly?
>> >
>> > Regards
>> >
>> > Vidhya
>> >
>> >
>> >
>> > On Mon, Mar 29, 2010 at 11:50 AM, zhile via sap-acct <
>> > sap-acct@groups.ittoolbox.com> wrote:
>> >
>> > > Posted by zhile
>> > > on Mar 29 at 2:26 AM
>> > > Hi, FBS1- how to create fast entry input template? thank you so much!
__.____._ Am not too sure if what I have to tell you would suit your purpose. However,
let me suggest......
Have you ever tried creating / using an account assignment model, before?
Creation of Account Assignment Model / Template:
You could access it from the IMG screen using the path:
*IMG > Financial Accounting > Financial Accounting Global Settings >
Document > Recurring Entries > Account Assignment Models:Define Entry Screen
Templates*
1. You can create a template ( using an alpha-numeric identifier not
exceeding 5 place holders) .
2. You select the no. of lines required for input ( 1 to 3 ) and pick
your fields by clicking on them
3. Just make sure that you do not fail to include company code, posting
key, amount, G L account and equivalence number.......these are mandatory
fields.
4. Save (using the floppy icon)
5. Just Make sure to Activate your accounts assignment model template by
clicking on the fire-cracker icon at the top left of the
application menu bar ( upon activation you would see a grayed out check box
called act getting activated)
That is about the configuration part of an accounts assignment model wherein
you decide and customize the field design .
Now you need to create an account assignment Model Document from the EASY
ACCESS screen.
You could create it from the Easy Access screen using the path:
*Easy Access > SAP Menu > Accounting > Financial Accounting > (*) General
Ledger > Posting > Reference Documents > Account Assignment Model ( T Code
FKMT)
(*) **Use General Ledger Node for Pure G L Postings , Accounts Receivable
for Customer related Postings and Accounts Payable for Vendor related
postings*
Furnish details such as the following:
1. Enter the template identifier which you created above
2. Furnish details such as currency, chart of accounts, sample text,
equivalence number etc.
3. You may optionally furnish details of authorization, calculation of tax
etc.
From the application menu bar, select *Go To* *> Line items*
4. Furnish details such as Posting Key, Company Code, G/L Account and a
tentative amount. Fill up at least two line items so that the debit matches
credit. The Equivalence number gives you the split ratio between the line
items ( just make sure that the debit items total to 100 and credit item
total to 100 , no matter how many debit and credit line items you create the
template with).
5. Save using the floppy icon and look for the confirmatory message at the
bottom left of the screen
That is just all about the creation of the template.
Now comes the question of using the template for document posting.
One limitation of this template is you cannot post it like an enjoy posting.
Therefore select the General Posting under the path :
*Easy Access > SAP Menu > Accounting > Financial Accounting > (*) General
Ledger > Posting > General Posting F-02*
(*) You may choose f-22 Invoice General / f-43 Invoice General under the
Accounts Receivable Menu / Accounts Payable Menu if you have created the
template for AR / AP , as the case may be, in the previous step.
After furnishing the usual data for document date, posting date, company
code and currency etc...
1. select the push button *ACCT MODEL *and select your template identifier
from the available list using F4 Help.
Give the Total Document amount in the Debit distribution and enter a * (
asterisk ) in the credit distribution.
Simulate and save the document.
Make a note of the document and view it.
That is just all about using a template. This is fast and useful while
entering periodical recurring documents which post to the same General
Ledger / Customer / Vendor Accounts but with constant / varying amounts
each month.
I am not too sure if this is what you want.......May be you can try it out
and let me know the result of your action, if possible.
Regards
VidhyaDhar
On Tue, Mar 30, 2010 at 9:02 AM, geevidhyadhar . <geevidhyadhar@sify.com>wrote:
> Hi Zhile
>
> Am not too sure if what I have to tell you would suit your purpose.
> However, let me suggest......
>
> Have you ever tried creating / using an account assignment model, before?
>
> Creation of Account Assignment Model / Template:
>
> You could access it from the IMG screen using the path:
>
> IMG > Financial Accounting > Financial Accounting Global Settings >
> Document > Recurring Entries > Account Assignment Models:Define Entry Screen
> Templates
>
> 1. You can create a template ( using an alpha-numeric identifier not
> exceeding 5 place holders) .
> 2. You select the no. of lines required for input ( 1 to 3 ) and pick
> your fields by clicking on them
> 3. Just make sure that you do not fail to include company code, posting
> key, amount, G L account and equivalence number.......these are mandatory
> fields.
> 4. Save (using the floppy icon)
> 5. Just Make sure to Activate your accounts assignment model template by
> clicking on the fire-cracker icon at the top left of the
> application menu bar ( upon activation you would see a grayed out check box
> called act getting activated)
>
>
>
>
>
> On Tue, Mar 30, 2010 at 8:23 AM, zhile via sap-acct <
> sap-acct@groups.ittoolbox.com> wrote:
>
>> Posted by zhile
>> on Mar 29 at 11:10 PM
>> Hi Vidhya,
>>
>> thank you for reply, t-code FBS1 has a function is "Fast Data Entry" click
>>
>> that and go to settings-input template, our systems have several variant
>> but
>> it does not fit for me, I need create a template for my specific use, do
>> you
>> know how to create that? thank you!
>>
>> BTW do you have any fast data entry can share??
>>
>> Best Regards,
>> Zhile
>>
>> On Mon, Mar 29, 2010 at 8:50 PM, Vidhyadhar via sap-acct <
>> sap-acct@groups.ittoolbox.com> wrote:
>>
>> > Posted by Vidhyadhar(User-friendly Consultant)
>> > on Mar 29 at 8:51 AM
>> > Hi Zhile
>> >
>> > I am not too clear......FBS1 is the T Code for entering Accrual /
>> Deferral
>> > Document. But your narrative requests fast entry input template.....Have
>> I
>> > understood your requirement clearly?
>> >
>> > Regards
>> >
>> > Vidhya
>> >
>> >
>> >
>> > On Mon, Mar 29, 2010 at 11:50 AM, zhile via sap-acct <
>> > sap-acct@groups.ittoolbox.com> wrote:
>> >
>> > > Posted by zhile
>> > > on Mar 29 at 2:26 AM
>> > > Hi, FBS1- how to create fast entry input template? thank you so much!
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VidhyadharSAP Accounting Helper
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