RE:[sap-hr] Does anyone know the best practice for how far back to set payroll control records?
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 | Posted by MaryGray (SAP HR Consultant) on Jan 27 at 2:53 PM |  Mark as helpful |
Ideally you control retros with the control record (that is why it is there).
One place I worked had what I thought was a good process. However, they were a fairly disciplined company so accountability was high.
Every year we reset the IT0003 to 11/1 of the previous year as a soft stop. We let this stand for a few months to allow people to continue to retro if necessary. We could change the individual IT0003 if a retro absolutely had to be done before 11/1.
Shortly after the year end processing was complete (and tax returns filed), usually in March, we set the control record to 11/1.
Everyone was aware of these requirements and got used to ensuring their work was entered timely.
If adjustments had to be made prior to that time, it was usually handled with IT0014/IT0015 entries and notes.
That being said, I have been at organizations where they couldn't/wouldn't commit to a firm retro hard stop date. This usually caused problems when retro's occurred too far back because most organizations have numerous changed throughout the years. Regardless of what date you choose, you need to ensure the requirements area properly communicated so people know what to expect.
---------------Original Message---------------
From: suzanne_campbell
Sent: Wednesday, January 27, 2010 1:10 PM
Subject: Does anyone know the best practice for how far back to set payroll control records?
> Does anyone know the best practice for how far back to set payroll control records? If you had a rolling date that was moved up everytime pay ran, but you didn't update IT0003, would that create any issues? Any advice would be appreciated. Thank you!
__.____._ One place I worked had what I thought was a good process. However, they were a fairly disciplined company so accountability was high.
Every year we reset the IT0003 to 11/1 of the previous year as a soft stop. We let this stand for a few months to allow people to continue to retro if necessary. We could change the individual IT0003 if a retro absolutely had to be done before 11/1.
Shortly after the year end processing was complete (and tax returns filed), usually in March, we set the control record to 11/1.
Everyone was aware of these requirements and got used to ensuring their work was entered timely.
If adjustments had to be made prior to that time, it was usually handled with IT0014/IT0015 entries and notes.
That being said, I have been at organizations where they couldn't/wouldn't commit to a firm retro hard stop date. This usually caused problems when retro's occurred too far back because most organizations have numerous changed throughout the years. Regardless of what date you choose, you need to ensure the requirements area properly communicated so people know what to expect.
---------------Original Message---------------
From: suzanne_campbell
Sent: Wednesday, January 27, 2010 1:10 PM
Subject: Does anyone know the best practice for how far back to set payroll control records?
> Does anyone know the best practice for how far back to set payroll control records? If you had a rolling date that was moved up everytime pay ran, but you didn't update IT0003, would that create any issues? Any advice would be appreciated. Thank you!
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