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Hi,
In Italy it is required to use a separate document type and number range for migrated items, and that for each type of item, invoices, credit notes etc.
The general rule in Italy is that you use a separate document type and number range for each distinct type of (FI) document. For instance a sales invoice involving a movement of goods is a separate document type from a sales invoice involving only a price adjustment without any movement of goods. The same applies to credit notes and debit notes. Purchases of goods will then be separated from expenses by the same logic. Also migration of balances etc in the GL uses a separate document type and SAP provides "UE" (from the German Uebernahme) for this. Year end closing adjustments and the balance carry forward documents also require their own document types and number ranges. CO documents are not important because the crucial report is the "Fiscal Journal" which only considers FI documents. This journal has to run in strict date and numerical order with no gaps in the numbering and there are special programs to use at year-end for the carry-forward of the GL and for distributions and allocations of profit after the Board meeting that approves the accounts, because these also have to appear in the fiscal journal of the closed year. That is another subject.
You will find that the local accountants know all the rules and will be able to guide you but the challenge is to distinguish between what is legally required and what is just a "nice to have". On my first Italian project I was presented with a list of over 70 new document types they wanted, but by patient negotiation and challenging every one I got this down to about 20. The same thing happened with VAT codes. It is not easy but you have to be prepared to say no and then be persuaded by good arguments when it really is necessary. Diplomacy is the name of the game, but you will learn a lot from the Italian accountants. They are generally very good.
Regards,
Roy
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| | | ---------------Original Message---------------
From: Darrel Zaulda
Sent: Friday, December 09, 2011 2:58 AM
Subject: Italy - Opening Balances Document Numbers
Hi Experts,
This is my first time to do a project for Italy. If you have done a project for Italy, may I know what is the number range that you used? I know that there is a ruling regarding number ranges for Italy. Does this apply to the migration of open items?
Thanks,
Darrel |
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