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Hi Suzanne,
What you have experienced are all standard SAP behaviors. The fact is that MB5S is only used to indicate if there is any outstanding amount in the GR/IR clearing account. It does not indicate if there is any new amount being added to the particular PO line item. Secondly, the simplest solution you should do is through proper procedures and effective training where end users are told not to change the current PO line item after full GR and IR. What we have done in many companies was to build the custom PO close-out tool which will be run as a background job to check and block all PO line items after full GR and IR. In this particular case, a simple user exit or BAdI activation can verify if end users try to change the blocked items and populate an error message.
Cheers,
HT
| | | ---------------Original Message---------------
From: Suzanne_Cullum
Sent: Thursday, December 23, 2010 3:19 PM
Subject: Delivery Complete Behavior When Unchecked AFTER Full GR
Hi All,
Would like any input to best practices from other companies on this....
We have some users that like to uncheck the delivery complete indicator on their PO lines AFTER the line has already been fully GR'd and Fully IR'd. They then proceed to add quantity to the old PO line. I guess they want to continue using that particular line for some reason versus creating a new line.
I don't think this is a good business practice, but the system allows it. I've checked several reports to see impacts i.e. funds/CO commitments ......those are accurate in that they 'pick up' the newly added quantity and show that new amount as 'open'.
The ME2L report is also accurate in that it shows the new open amount.
However, I'm finding that MB5S (GR/IR report) does not seem to show the NEWLY - added line quantity as open. In other words, the report does not return any results when I run it by entering the PO number. It looks like the system thinks there is no out-of-balance when actually there is.
Any comments on this or how to prevent folks from doing this? Or maybe this also occurs in other business scenarios at other companies?
Thanks,
Suzanne |
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