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Reply from Nikki Klein on Apr 18 at 1:29 PM Hi Naveen
The difference between OKB9 and FAGL3KEH is whether the Profit Center has to be assigned to a balance sheet account (in which case you must use FAGL3KEH) or to an expense account / cost element (in which case you must use OKB9).
Clearing accounts by definition in SAP are always balance sheet accounts, because you flag them as "open item managed".
So in one process you will be posting a DR to Clearing A/c, and in the other process you will be posting a CR to Clearing A/c. In theory the debits and credits will "match" and clear. In practice this rarely happens, of course.
Each time you execute the upload and post of the HSBC and the Concur files, you are either debiting or crediting Clearing A/c, as the related journal entries / AP invoices are posted. Analyzing the Clearing A/c will show you what might still be outstanding in terms of what Concur has, and what HSBC has.
Nikki
| | | ---------------Original Message---------------
From: navnelso
Sent: Thursday, April 14, 2016 2:51 PM
Subject: Clearing Account Setup
We would like to accomplish with the setup of a clearing account for all expenses for the T&E as well as the Purchasing card programs we have.
- We want to receive a daily feed from HSBC including all transactions from both credit card programs.
- Each transaction should have a unique ID
- We would need to create a Clearing account in SAP that will have a corresponding default profit center
- once the feed from HSBC is set up, each transaction should create a debit to the clearing account including the unique transaction ID and a credit to the AP account.
- all expense reports from concur will create a credit to the clearing account and a debit to the GL expense account.
The clearing account will be the point for the accounting team to reconcile all items still bending to be submitted under an expense report from concur.
Couple of question:
Do we need to create a new document type for documents that will be created from the feed received by HSBC?
Will items drop from the clearing account once received from concur?
Will any of these configuration affect anything within our current set up?
Please let me know if you have any questions on what we are trying to accomplish. |
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