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Reply from Nikki Klein on Mar 11 at 1:16 PM Hi Henri
It seems you have some flexibility in determining your go live date, which is good. My personal recommendation is to go live July 1 (the start of your new fiscal year). I know it is a busy time of year, but you will be grateful later on when you close out the new year and can do all of it in SAP very easily!
The strategy I have used is:
Decide how many years' historical GL balances you want to take into SAP (in some cases your auditors will decide for you). Let us say you decide you need the last two fiscal years taken on. What you want to start with for SAP is what we call Period 0 (in other words, just the balance sheet as on Jul1 WITH NO PERIOD 1 POSTINGS. It is basically your Balance Carried Forward amounts from the prior year). So once you have taken on those balances, SAP will look as though you just ran the Bal Carr Fwd into July.
The simplest way to do this is to find those balances in legacy, take them into SAP as of Jun 30 and then execute the Balance Carry Forward transaction in SAP - this rolls those balances into Period 0 where they ought to be. Then start taking on each period balance. After each period, verify the amounts against legacy (remember that the Income Statement amounts are the activity of each month, while on the Balance Sheet you need to see that your cumulative balances also match legacy). Take on the 12 periods of that first year you need; then execute Balance Carried Forward again. Once again this will make your year end balances go into Period 0 of the following year. Repeat for the new fiscal year.
What you are really achieving is to make the GL look as though you have been on SAP for two (or more) years, so that your financial reporting in SAP can do the year-on-year comparisons if that is what you do.
You can do ALL of this ahead of time. My preference has always been that you have tested this to destruction and then do it for real in your PRD system by June 1. The only balances missing are of course your Period 12 ones (because you are still closing out the year in legacy). You have the whole of July to get those into SAP - you do not need them in the system until you are ready to close July. Once you have been able to load Period 12 into SAP, run the Balance Carry Forward again. Now SAP is ready and in your new fiscal year.
Keep in mind that your users can - and should - start postings into SAP as of July 1 (or the actual Go Live date you choose). You do not need all the GL balances in SAP before posting can take place. You DO need Inventory balances and such, of course, so that materials can be bought and sold, but otherwise the GL will be OK.
Accounts Payable and Receivable are different animals.
Hope this helps.
Nikki
| | | ---------------Original Message---------------
From: henrileconte
Sent: Tuesday, March 11, 2014 12:04 PM
Subject: GL Balance Conversion - Go Live
Hello Gurus.
The company that I work for is going to implement SAP. I thought our consulting firm was going to provide a cutover strategy but apparently they say this is a task that needs to be defined by us. I have two main questions:
It takes us aprox 10 days to close our books. If we go Live on Jul 1st (which would be the start of our fiscal year) What balances should we load in SAP if we don't have the definite balance on Jul 1st?
If we wait one month and go Live on Aug 1st (in order to have our Fiscal Year closed) would that be any advantage?
Again. These may be very basic questions but any guidance would be greatly appreciated. Thanks |
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