RE: [sap-acct] Document entered on One Vendor but paid to a next Vendor
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 | Posted by Alicia Dupuy on May 7 at 11:48 AM |
Posted by Alicia Dupuy
on May 7 at 11:43 AM Mark as helpful
Yes you can pick what invoice you want to pay and just select it. It does just transfer the balance from one vendor to the other. It will reduce the amount owed to the vendor you are transferring from.
To use permitted payee on the vendor creation screen, payment transactions, you would click the permitted payee button. You then add the vendor you want to receive the payment. Then on invoice entry on the payment detail tab, you will see a field Payee, then you enter the same vendor number you did on the Vendor screen.
Just a word of caution, if you do decide to use permitted payee a lot, it is very difficult to tell how much you owe to the permitted payee. Transfer balance is much easier to manage.
We were planning to use permitted payee for our Italy office for expense reimbursements and it resulted in a huge mess. We had instances of 10 different invoices for 10 different vendors with permitted payees. These resulted in 10 separate small EUR payments for one employee. I changed our process to use the transfer balance. Seems to work much better in my opinion.
Hope this is helpful.
Alicia
From: balbert303 via sap-acct [mailto:sap-acct@Groups.ITtoolbox.com]
Sent: Friday, May 07, 2010 10:31 AM
To: Alicia Dupuy
Subject: RE: [sap-acct] Document entered on One Vendor but paid to a next Vendor
Posted by balbert303
on May 7 at 11:31 AM Mark as helpful
Alicia,
If I use FB05 will this just transfer the open invoice from one vendor to the next or will the invoice also be cleared. Also how can I assign a permitted payee for the one invoice?
Brenda Albert
Andritz Pulp & Paper
Administrative Accounting Department
Accounts Payable Clerk
Andritz INC.
1115 Northmeadow Parkway
Roswell, GA 30076-3857
Phone: +1 770 640 2453
Fax: +1 770 640 2449
brenda.albert@andritz.com
www.andritz.com
We accept the challenge!
From: Alicia Dupuy via sap-acct [mailto:sap-acct@Groups.ITtoolbox.com]
Sent: Friday, May 07, 2010 11:16 AM
To: Albert Brenda
Subject: RE: [sap-acct] Document entered on One Vendor but paid to a next Vendor
Posted by Alicia Dupuy
on May 7 at 11:19 AM Mark as helpful
Yes you can do that two different ways. You can transfer the balance using FB05 or you could set up a permitted payee and assign the permitted payee on the particular invoice you need to pay. My preference is to transfer the balance.
Hope this helps
Alicia Dupuy
From: balbert303 via sap-acct [mailto:sap-acct@Groups.ITtoolbox.com]
Sent: Friday, May 07, 2010 10:08 AM
To: Alicia Dupuy
Subject: [sap-acct] Document entered on One Vendor but paid to a next Vendor
Posted by balbert303
on May 7 at 11:10 AM
Is there a way I can enter an invoice on one vendor account but issue payment to a next vendor account, for only one invoice and not all open invoices?
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__.____._ on May 7 at 11:43 AM Mark as helpful
Yes you can pick what invoice you want to pay and just select it. It does just transfer the balance from one vendor to the other. It will reduce the amount owed to the vendor you are transferring from.
To use permitted payee on the vendor creation screen, payment transactions, you would click the permitted payee button. You then add the vendor you want to receive the payment. Then on invoice entry on the payment detail tab, you will see a field Payee, then you enter the same vendor number you did on the Vendor screen.
Just a word of caution, if you do decide to use permitted payee a lot, it is very difficult to tell how much you owe to the permitted payee. Transfer balance is much easier to manage.
We were planning to use permitted payee for our Italy office for expense reimbursements and it resulted in a huge mess. We had instances of 10 different invoices for 10 different vendors with permitted payees. These resulted in 10 separate small EUR payments for one employee. I changed our process to use the transfer balance. Seems to work much better in my opinion.
Hope this is helpful.
Alicia
From: balbert303 via sap-acct [mailto:sap-acct@Groups.ITtoolbox.com]
Sent: Friday, May 07, 2010 10:31 AM
To: Alicia Dupuy
Subject: RE: [sap-acct] Document entered on One Vendor but paid to a next Vendor
Posted by balbert303
on May 7 at 11:31 AM Mark as helpful
Alicia,
If I use FB05 will this just transfer the open invoice from one vendor to the next or will the invoice also be cleared. Also how can I assign a permitted payee for the one invoice?
Brenda Albert
Andritz Pulp & Paper
Administrative Accounting Department
Accounts Payable Clerk
Andritz INC.
1115 Northmeadow Parkway
Roswell, GA 30076-3857
Phone: +1 770 640 2453
Fax: +1 770 640 2449
brenda.albert@andritz.com
www.andritz.com
We accept the challenge!
From: Alicia Dupuy via sap-acct [mailto:sap-acct@Groups.ITtoolbox.com]
Sent: Friday, May 07, 2010 11:16 AM
To: Albert Brenda
Subject: RE: [sap-acct] Document entered on One Vendor but paid to a next Vendor
Posted by Alicia Dupuy
on May 7 at 11:19 AM Mark as helpful
Yes you can do that two different ways. You can transfer the balance using FB05 or you could set up a permitted payee and assign the permitted payee on the particular invoice you need to pay. My preference is to transfer the balance.
Hope this helps
Alicia Dupuy
From: balbert303 via sap-acct [mailto:sap-acct@Groups.ITtoolbox.com]
Sent: Friday, May 07, 2010 10:08 AM
To: Alicia Dupuy
Subject: [sap-acct] Document entered on One Vendor but paid to a next Vendor
Posted by balbert303
on May 7 at 11:10 AM
Is there a way I can enter an invoice on one vendor account but issue payment to a next vendor account, for only one invoice and not all open invoices?
This message and any attachments are solely for the use of the intended recipients. They may contain privileged and/or confidential information or other information protected from disclosure. If you are not an intended recipient, you are hereby notified that you received this email in error and that any review, dissemination, distribution or copying of this email and any attachment is strictly prohibited. If you have received this email in error, please contact the sender and delete the message and any attachment from your system.
Thank You.
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