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A lot of ERP systems have the same issue and are not natively designed to link correction journals. I would always be very reluctant to allow routine reversing of payables and rebooking through a vendor account simply to correct a GL miscoding. You risk messing up the vendor account by showing incorrect aging and due dates, and risk messing up VAT on certain invoices. If you have validations to force a user to ender the vendor invoice number as a reference and not to allow duplicates then you end up with users entering a series of invoices with extra characters at the end. This messes up remittance advices. Journals are far less problematic - you can even get your own doc type and number range for corrections if you want to make them easily visible. You are also very fortunate if you have invoices which hit only one GL/CC in P&L. My organisation regularly has invoices that need 20 GL accounts on the same vendor invoice and this obviously increases the opportunity
for miscoding.
Theoretically the best solution is not to allow vendor invoices to ever be entered directly to profit and loss accounts, but to use a purchase order system for ALL costs. All vendor invoice would then go to a GR/IR clearing account on the balance sheet, which would be open item managed. You'd do all your vendor analysis through the PO system and any corrections in.the PO system. Even if you had to correct manually it would be by journal against your clearing account so you'd never have to touch the vendor account.
Unfortunately PO configuration in SAP isn't easy - you'd probably have to relook at your whole purchase to pay procedure. But there are other advantages as well, for example when it comes to accruals as your costs would hit the income statement on goods or service receipt not on invoice.
---------------Original Message---------------
From: Ken Zamiska
Sent: Wednesday, August 04, 2010 10:45 AM
Subject: Accounts Payable 'zero' invoice posting
> Hello, I would like to know how to process a "zero" payable document to a vendors account where I want to reclass a previous transaction to another GL account IE I prevously paid a invoice to a vendor and charged it to the worng account. I want to process a "zero" document to the same vendor reclassing the transaction to the correct account and providing visibilty to the correcting transaction at the vendor level...either with FV60 or FB60. Thanks in advance.
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